EMETA - Team Assistant

Entity:

Customers & Products

Job Family Group:

Business Support Group

Job Description:

This is a role within the Castrol organization and the successful candidate will become part of the Castrol ring-fence. If you are part of the ring-fence, it is expected that your employment will move with Castrol to new ownership.

The personal assistant will support the Supply Chain teams in EMETA on a wide range of administrative and coordination support tasks to ensure an efficient and effective time deployment in line with business priorities

What you will deliver (responsibilities):

The responsibilities of the role will vary dependent upon business needs but include: 

• Organises meetings, webcasts, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance 

  
  

• Organises domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc. 

  
  

• Communicates and/or coordinates with various individuals and/or departments on agreed agenda. 

  
  

• Ensures files are maintained and up-to-date ( inc action logs) and material is easily retrievable. Manage relative payments and keep record of budget & expenses. 

  
  

• Executes detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them 

  
  

• Displays a high degree of availability and timely responsiveness to demands of position 

  
  

• Manage mobile phone, subscription, credit and business cards matters 

  
  

• Processing of head office invoices and purchase orders as required 

  
  

• Ad-hoc project and event support and other duties as assigned 

  
  

• Coordinates effectively with the GSC EMETA LT 

  
  

• Interacts with the wider supply chain leadership team and administrative assistants 

  
  

What you will need to be successful (experience, job requirements & qualifications)

Education 

• Minimum GCSE Maths, English or equivalent 

  
  

Experience 

• 3-5  years of experience and a proven track record as a team assistant in a similar role. 

  
  

• Full range of top-class administrative skills including organisation, prioritising and forward planning. 

  
  

• Strong MS office skills, specifically Outlook, Excel, Powerpoint

  
  

Skills & Competencies 

• Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and effective manner. 

  
  

• Strong interpersonal skills - confident at liaising with stakeholders at all levels of management in an appropriate manner.  

  
  

• Good communication skills. Good at prioritizing tasks.  

  
  

• Emotionally resilient and calm under pressure. 

  
  

• Conversant with the processes and practices that impact their role. (e.g. travel policy; e-expenses; booking external meetings and venues; etc.) 

  
  

• Experience of delivering administration and coordination support on a large global agenda. 

  
  

• Must be comfortable dealing with data with good attention to detail 

  
  

Why join our team?

We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.