Associate Project Manager

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Accountabilities

Coordinate via the PM Team Lead to support and assist the PM Team as required for:

Document Management for Projects:

• Filing of drawings in accordance with HEAU drawing management requirements on Sharepoint;
• Keep the HEAU document register up to date
• Submission of drawings via Client Document Management Systems (DMS) for projects as requested by the respective PM
• Prepare / modify documents as required to comply with Contract DMS requirements.
• Liaise with Factory to prepare and submit IOM & MDR as required by the Contract

Project Scheduling

• Preparation of project schedule in MS-Project in accordance with HEAU guidelines
• Update status of project schedules periodically as required by the PM for each project, including liaising with Factory for actual progress
• Update status of project schedules as required for project contractual Progress Report obligations

SAP data entry

• Support Project Commercial Officer / Project Specialist with preparation of Sales Orders, Purchase Orders or other as required to facilitate execution of Financial Controller policies for Revenue Recognitions, management of inventory, etc
• Support SAP transactions as required to comply with HE SAP security principles

Warranty Claims and Punchlist Rectification Coordination and Support:

• Coordinate warranty claim remedial work and punchlist rectification work with Service Team and with Factory to allow timely close out of defects

General Project Management Team Support:

• Provide general support to Project Managers on Project issues as required, including MS-Teams attendance at Project Meetings with Clients
• Handle administrative tasks such as managing invoices, purchase orders, and inventory reports related to project finances.
• Support Project Commercial Officer / Project Specialist to follow-up for the invoicing , cashflow and revenue recognition projections.

Accessibility and reasonable accommodation

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.