Associate - Contract

Job Family:

Travel Required:

Clearance Required:

What You Will Do:

Responsible for providing administrative services to the organization.  Produces accurate and timely check requests for vendor and subcontractor invoices ensuring compliance with internal policies.  Coordinates with stakeholders and Account Payable throughout the process.  Performs data entry, prepares routine reports, and monitors designated mailbox. Communicates with internal and external clients via email and phone.

Key Responsibilities

• Process vendor and subcontractor invoices from initiation, through the approval process, submission to Accounts Payable and payment posting. 
• Validate invoices against contracts, projects, and policy requirements.
• Initiate and track required approvals from Project Managers and stakeholders.
• Send reminders as needed to avoid delays in the check request process.
• Create and submit check/invoice requests as defined in standard operating procedures (SOPs).
• Coordinate with Accounts Payable to ensure timely posting and payment.
• Maintain and update invoice and payment trackers accurately.
• Resolve invoice discrepancies and respond to vendor/payment status queries.
• Ensure audit readiness through proper documentation and record maintenance.
• Track emails, requests, and provide to manager for monthly reporting.
• Escalate aging or critical issues to the reporting manager
• Assist in special projects as needed.

What You Will Need:

• Strong understanding of invoice processing, AP workflows, and basic accounting concepts.
• High attention to detail and strong follow‑up skills.
• Ability to manage multiple invoices and priorities under deadlines.
• Effective interpersonal and communication skills (verbal and written).
• Ability to establish and maintain strong working relationships, including clients/stakeholders.
• Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment. 
• Must have strong work values, and be dependable, honest, and self-confident with a positive attitude.
• Will embrace our customer-focused, action-oriented, results-driven culture.

What Would Be Nice To Have:

• Proficiency in MS Excel (trackers, data validation, basic analysis) with ability to learn new software systems when necessary
• Experience with ERP systems (PeopleSoft or similar) is an advantage.
• Bachelor’s degree in commerce, Accounting, Finance, or related field is preferred.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com.  Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.  Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.