Assistant Project Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Assistant Project Manager - Planning, Billing, Design Coordination & Reporting

Position Overview

We are seeking a detail-oriented Assistant Project Manager to support project delivery through comprehensive planning, billing administration, design coordination, and reporting functions. This role serves as a critical link between project management, design teams, contractors, and finance departments, ensuring seamless project execution and accurate documentation.

Core Responsibilities

Project Planning & Scheduling

Support the development and maintenance of project schedules using industry-standard planning software. Monitor project milestones and critical path activities, identifying potential delays and communicating schedule impacts to the project team. Coordinate with contractors and subcontractors to obtain updated progress information and verify activity completion. Assist in resource planning and allocation across project phases. Prepare look-ahead schedules and weekly progress reports highlighting key activities and upcoming milestones.

Billing & Financial Administration

Prepare monthly progress claims and invoices based on completed work and agreed payment schedules. Coordinate with quantity surveyors and site teams to validate work completion percentages. Process subcontractor payment certificates and maintain payment records. Track project expenditures against approved budgets and flag variances. Maintain comprehensive records of variations, change orders, and cost adjustments. Liaise with finance teams to ensure timely processing of payments and resolve billing queries.

Design Coordination & Document Control

Facilitate coordination between architects, engineers, and specialist consultants throughout design development. Track and distribute design drawings, specifications, and technical submittals to relevant stakeholders. Maintain drawing registers and ensure all parties are working from current revisions. Coordinate Request for Information (RFI) processes, tracking queries through to resolution. Review shop drawings and material submittals for compliance with design intent and project specifications. Support BIM coordination meetings and clash detection review sessions where applicable.

Project Reporting & Documentation

Prepare comprehensive project status reports for internal management and client review. Compile and analyze project data including progress metrics, quality indicators, and safety statistics. Maintain project document management systems ensuring proper filing and version control. Create presentation materials for project review meetings and stakeholder briefings. Track and report on key performance indicators including schedule adherence, budget performance, and quality metrics. Document project meetings, decisions, and action items with appropriate follow-up tracking.

Required Qualifications

Education & Experience

Bachelor's degree in Civil Engineering, Construction Management, Architecture, Quantity Surveying, or related field. Minimum 7-10 years of experience in project coordination or assistant project management roles within the construction industry. Demonstrated experience across planning, billing, and design coordination functions. Experience with commercial, residential, or infrastructure projects preferred.

Technical Competencies

Proficiency in project planning software such as Microsoft Project, Primavera P6, or similar tools. Strong working knowledge of construction billing processes and payment certification procedures. Familiarity with design coordination processes and document control systems. Experience with project management platforms such as Procore, Aconex, BIM 360, or similar. Competency in reading and interpreting architectural and engineering drawings. Advanced proficiency in Microsoft Office Suite, particularly Excel for data analysis and reporting.

Professional Skills

Excellent organizational abilities with capacity to manage multiple tasks and deadlines simultaneously. Strong attention to detail ensuring accuracy in billing calculations, schedule updates, and documentation. Effective communication skills for interfacing with diverse project stakeholders including designers, contractors, consultants, and clients. Analytical mindset with ability to interpret project data and identify trends or issues. Problem-solving capabilities to address coordination challenges and resolve documentation discrepancies. Team collaboration skills to work effectively within project delivery teams.

Key Competencies

Planning & Scheduling: Ability to understand project sequencing, identify dependencies, and maintain accurate schedule information. Capacity to analyze schedule impacts and communicate delays effectively.

Financial Administration: Understanding of construction payment mechanisms, progress measurement methods, and cost control principles. Accuracy in preparing billing documentation and tracking financial commitments.

Coordination & Communication: Skill in facilitating information flow between multiple parties. Ability to track open issues and drive resolution through systematic follow-up.

Technology Proficiency: Comfort with digital project management tools and willingness to adapt to new software platforms. Understanding of BIM workflows and digital collaboration processes beneficial.

Working Conditions

This role operates in both office and site environments depending on project phase and requirements. Site visits required to verify progress, attend coordination meetings, and support documentation activities. Standard business hours with flexibility required during critical project periods including month-end billing cycles and milestone deliveries. Occasional travel may be required for multi-site project portfolios.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.