Analyst HR Operations

Company

Puma Energy is a leading global energy business which supplies, stores and distributes petroleum products in 47 countries across six continents. Founded in 1997, Puma Energy has its headquarters in Singapore and Geneva and employs over 8,000 people globally with regional hubs in South Africa, Puerto Rico and Estonia and have recently setup a Global Delivery Centre in Mumbai (India).

Puma Energy has a network of 100 storage terminals, more than 3,000 retail sites, and a presence at over 80 airports. Our mission is to energize communities to help drive growth and prosperity by sustainably serving our customers’ needs in high potential countries around the world

Puma Processing Services LLP (PEPS) established in Year 2018, represents Puma Energy’s first captive offshoring unit and is based in Mumbai, India with over 200 employees. PEPS provides the Puma Group a key advantage of centralising its core competency in services at one location and allows the group the ability to scale size to increase volumes in key areas. PEPS manages mid office and back office activities for Puma Businesses across all its business verticals like Retail, B2B, Aviation, and also enabling functions like IT & Corporate. It serves the countries which are a part of the Africa Continent, Middle East and Asia Pacific and further extends the support to the Puma Group in Geneva for its core activities.

PEPS currently supports the Puma Group through the following main departments

1.           Finance

2.           Business Support Management (BSM)

3.           HRSS &

4.           IT

KEY RESPONSIBILITIES:

• Provide HR counsel and a range of generalist services to the organization within HR Operations
• Assist managers and employees in understanding and applying people tools, policies and procedures
• Run end to end employee transactions for Puma’s India business
• Prepare employment contracts/amend contracts, reference letters, termination letters
• Ensure mandatory documents are send through by new joiners
• Ensure HR systems are updated with new hires, leavers and role/position changes
• Responsible for on-boarding and off-boarding of all employees
• Registration/de-registration of starts & leavers on benefits                                            
• Monthly Payroll activities (inputs, changes, funding, providing information to Payroll Accounting team)
• Ensure data integrity between payroll & HR system, regular checks and reconciliation to ensure data accuracy & completeness
• Run and manage end to end payroll for designation countries under Puma’s global footprint
• Documentation of payroll functions for audit purposes, in accordance with statutory/compliance requirements
• Leave Administration and performance management
• Payroll accounting queries/audit
• Payroll annual activities (year end, annual bonus), benefits, compliance and statutory requirements

Experience: 

• Minimum 3-6 years of relevant experience in India Payroll HR domain 
• Strong knowledge and understanding of payroll processes, reconciliation, benefits, compliance and statutory norms
• Proven track record in managing HR Operations

Skills:  

• Post Graduate in Human Resources (Full Time)
• Microsoft Office knowledge with strong skills in MS Excel required 
• Excellent verbal and written communication
• Experience demonstrating skill performing basic analytical tasks (e.g., reconciling data, ensuring accuracy of data); maintaining numerous electronic and paper files; using basic office equipment.

Competencies:  

• Excellent verbal and written communication skills.
• Ability to identify and resolve HR process issues with a keen eye for detail
• Ability to manage several projects simultaneously while working under pressure to meet deadlines
• Capable of working in groups as well as independently
• Professional management of employee relationships at all levels  
• Ability to maintain the confidentiality of sensitive information