Analyst-Corporate Secretarial Services

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Corporate Title: Associate
Department: Corporate Solutions
Location: GIFT City

As a member of the Company Secretarial (COSEC) Team, the incumbent will work closely with other team members to provide administrative, compliance, and regulatory support to overseas client companies. The role involves ensuring adherence to applicable laws, regulatory frameworks, internal policies, service levels, and company standards, with a strong focus on meeting client expectations.

• Handle statutory compliances and filings under the Companies Act, 2013 and LLP Act.
• Understand and manage compliances under IFSCA Regulations and the SEZ framework for client entities at GIFT SEZ.
• Assist with provisions and compliances related to Alternative Investment Funds (AIFs) in India and liaison with SEBI and other regulators.
• Coordinate with clients for setting up entities at GIFT SEZ under IFSCA Regulations.
• Liaise with regulators, authorities, and external vendors as required.
• Manage compliances related to Annual General Meetings (AGMs) and other statutory meetings of client companies at GIFT SEZ.
• Attend Board Meetings and prepare notes for drafting board resolutions and minutes, ensuring timely approval and execution.
• Maintain, update, and renew regulatory and statutory records, including registers, returns, licenses, registrations (FIU, LEI), certificates (RCMC, IEC), insurance documents, and other regulatory filings.
• Prepare and submit applications, forms, and documentation, including uploading and downloading required records on relevant portals.
• Maintain internal and client-specific trackers, ensuring data accuracy, integrity, and confidentiality.
• Provide administrative and regulatory support to the Client Services Team and COSEC Team as required.

• Strong drafting skills, including agendas, resolutions, minutes, reports, and agreements.
• Ability to quickly understand and apply new compliance frameworks relevant to GIFT SEZ.
• Strong work ethic with a detail-oriented and results-driven mindset.
• Flexible and adaptable approach to learning new systems and processes.
• Ability to manage tight deadlines with excellent time management and multitasking skills.
• Strong interpersonal, verbal, and written communication skills.
• Team-oriented with sound analytical, problem-solving, and organizational abilities.
• Ability to work independently with minimal supervision in a fast-paced, dynamic environment.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).

• Qualified Company Secretary (mandatory).
• LLB / LLM will be an added advantage.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.