Logistics Support Officer

JOB PURPOSE: 

To provide efficient logistical and administrative support to the Rolling Stock Unit (RSU), ensuring the effective coordination of daily operations and enabling engineers and technicians to work seamlessly and productively.

RESPONSIBILITIES/DUTIES 

Administrative & HR Coordination

•Manage payroll-related activities, including tracking work hours, pay rates, and overtime, and submitting accurate payroll data.

•Handle administrative documentation such as leave requests and overtime forms for technicians.

•Prepare operational documents, including work checklists and mode-of-operation forms, based on the monthly schedules provided by engineers.

Logistics & Inventory Support

•Maintain and oversee tool storage, PPE, and accessory inventory; conduct regular stock counts to ensure availability.

•Coordinate the procurement of materials and spare parts in collaboration with the Supply Chain team.

•Ensure a consistent supply of logistics needs such as water, stationery, and office materials for the RSU.

Data Entry & Record Keeping

•Input traceability data after each maintenance activity into the MMS system or designated Excel files.

•Scan and archive maintenance checklists into the RSU's shared drive after completion by relevant teams (LRW, GOW, DEQ).

Facilities Coordination

•Conduct regular inspections of RSU-managed buildings.

•Submit service requests for facility maintenance and coordinate necessary repairs with building owners.

•Maintain records of facility issues and follow up on resolution timelines.

Safety Responsibilities

•Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.

•Comply with the requirements of RDMC RQHSE Policy and Safety Management System.

•Be mindful that Safety, Security, and Environmental protection are everyone’s responsibility. 

•All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

Qualifications:

•Bachelor’s degree in business administration, logistics, or a related field.

Knowledge & Skills:

•Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

•Solid understanding of administrative workflows.

•Awareness of safety principles relevant to industrial or maintenance environments.

•Familiarity with the basic handling and storage of tools and equipment.

•Strong organizational and time management skills with the ability to multitask and prioritize effectively.

Experience:

•0-3 years of experience in a maintenance, logistics, or warehouse environment.

•Prior exposure to the railway industry is an advantage.

DESIRED BEHAVIORS & EXPERIENCES

•Works cooperatively and contributes to team goals.

•Communicates clearly and respectfully with colleagues across all levels.

•Shows initiative and a proactive attitude toward problem-solving.

•Demonstrates reliability, accountability, and responsiveness.

•Remains organized and composed when managing multiple tasks.

•Displays adaptability and openness to new ways of working.